How to Migrate Data From AccountEdge To QuickBooks?

QuickBooks is widely recognized as a tool that offers smooth third-party integrations, an easy-to-use interface, and flexible features. Not to mention, it is also acclaimed as a budget-friendly tool for data and analysis, aiding businesses to speed up financial operations.

AccountEdge, on the other hand, provides overpriced CRM integrations, restricted mobile use, and limited search features. In addition, customer support is of no assistance, and the user interface is challenging enough for a non-accounts background.

Due to the plethora of benefits, users migrate from AccountEdge to QuickBooks, some of which include:

• Payment alert
• Information security
• Bank data integration
• Customizable invoices
• Daily backups

Thanks to such features, upholding data to QuickBooks Online helps in fixing issues that interrupt seamless business process management.

This guide talks about the system requirements and steps of converting from AccountEdge to QuickBooks Online. It also highlights the significance of upgrading to a well-organized and user-friendly accounting platform for business processes.

What are the key considerations for migrating from AccountEdge to QuickBooks Online?

Here are the key considerations to focus on while converting from AccountEdge to QuickBooks Online:

• Chart of Accounts

For Chart of Accounts QuickBooks Online has a separate formatting requirement, while AccountEdge follows a distinct chart layout. In QuickBooks Online you need to restructure the chart of accounts depending on the one in AccountEdge.

• Data Format

The data structures used in both accounting platforms are not similar. AccountEdge data needs conversion before moving to QuickBooks Online. Hence, it is crucial that company files are created in a format acknowledged by QuickBooks. Direct imports have restrictions.

• Vendors and Customers

Converting vendor and customer lists is quite simple and hassle-free. From AccountEdge, export contact information and then import them to your QuickBooks Online. Prior to migration, confirm the phone numbers, names, addresses, and email fields.

• Mailing Labels

Mailing labels from AccountingEdge are not directly supported in QuickBooks Online. To generate labels, either export contact information or use third-party tools. Prior to printing, make sure the format is compatible.

• Payroll

For payroll, a number of steps are includes like generating employee profiles, allocating pay rates, deduction information, etc. To prevent any kind of irregularities, try to merge payroll history.

• Invoices and Bills

Item-level precision is needed for bill and invoice conversions. Hence, ensure to match between both systems the descriptions, product, service codes, and quantities. Check payment terms and sales tax numbers before entry.

• Reports

Since auto transfer of reports is not possible in QuickBooks Online, manual recreation is required. For this purpose, match filters, report titles, and date ranges. For future reference, save report outlines.

How to Convert from AccountEdge to QuickBooks Online?

Migration of data to QuickBooks Online from AccountEdge increases the accounting efficiency of businesses. Here are the steps for a seamless migration:

1. Prepare the Accounting Data
   • Take a backup of the AccountEdge Company file.
   • Remove all the dormant customers, vendors, and accounts.
   • Merge all the accounts to update them.
   • Run the financial reports like Balance Sheet and Profit and Loss Statement and save them for evaluation post-conversion.
   • Export Data from AccountEdge
2. Export the following data in CSV format from AccountEdge:
   • Customer List
   • Item List
   • General Journal Entries in QuickBooks
   • Chart of Accounts
   • Vendor List
   • Open Invoices and Bills

Here are the steps to export the following data in CSV format from AccountEdge:

1. Sign in to the AccountEdge account.
2. Press on the tab, “Accounting” and choose the “Advanced”’ option.
3. In the option “Advanced Settings”, make the selection for “Chart of Accounts”.
4. Press the “Export” button to acquire the data in CSV form.

3. Set up QuickBooks Online

• Prepare a QuickBooks Online account and select a plan that has the needed aspects like multi-location, inventory monitoring, etc.
• Create company settings like bookkeeping procedures, financial year, and currency. 
• Prepare user profiles with the right permissions and roles.
• In case needed, activate features such as multi-currency, inventory monitoring, etc.

4. Import Data into QuickBooks Online

To import data into QuickBooks Online, it is crucial to ensure the data is clean. Here are the conditions that should be met:

1. Rectify any data formatting problems to align with QuickBooks Online’s format.
2. Erase matching entries in vendor, transaction, or customer lists.
3. Align QuickBooks account types with AccountEdge account numbers.

Once the preconditions are met, follow these steps to import data into QuickBooks Online:

1. Sign in to QuickBooks Online.
2. Head to the option, “Settings” and then click the “Import Data” option.
3. Select the right data category like Chart of Accounts, Customers, Vendors, etc.
4. Now the .CSV file needs to be updated and align the data fields properly.

Note: 

• For the right formatting, use the QuickBooks Online template.
• For difficult transactions, third-party tools should be used.
• The CSV file names that match QuickBooks requirements should be checked twice.

5. Confirm Data Precision and Restore Configuration
   • To confirm the right classification, check the Chart of Accounts.
   • Check twice the payments, invoices, and payroll information.
   • Make sure QuickBooks Online aligns with the bank balance.
   • Ensure the tax setup and payroll are precise.

Ensuring this procedure will guarantee a right and proper converion to QuickBooks Online.

What are the Minimum System Requirements for AccountEdge to QuickBooks Conversion?

To guarantee compatibility and avoid any technical setback during the conversion, certain system requirements must be met. These requirements should be met for a seamless and well-organized conversion procedure.

1. Operating System
   • Windows 8
   • Windows 10
   • Windows 11
2. Memory (RAM)
   • At least 512 MB RAM is required.
3. Microsoft .NET Framework
   • Microsoft .NET Framework Version 2.0 or above is required to convert data.
4. Processor
   • 500 MHz Intel Pentium II or above processor is needed.
5. Hard Drive
   • A minimum of 2.5 GB of space should be available in the system.
6. QuickBooks Desktop      
   • One of the following QuickBooks Desktop latest version must be installed:
     • QuickBooks Pro
     • QuickBooks Premier
     • QuickBooks Enterprise (Version 16 or higher)

It is crucial to meet the system requirements to make sure the migration to QuickBooks from AccountEdge is trouble-free.

What are the Benefits of Migration from AccountEdge to QuickBooks?

Conversion from AccountEdge to QuickBooks has several benefits, some of which include:

• Automated features like invoicing, payroll, and bank feeds increase efficiency.
• Easy integration with multiple third-party apps.
• QuickBooks interface is easy to use and simple.
• QuickBooks allows you to use your financial data from any place without worrying about safety.

Final Words

In this guide, all the key information about how to migrate data from AccountEdge to the QuickBooks accounting platform has been shared. The steps along with the benefits are clearly stated.

Still, it is quite possible that some of you may have issues with the steps or seek professional guidance. In such a case, feel free to reach out our experts +1-347-967-4079.

Frequently Asked Questions (FAQs)