QuickBooks Payroll Liabilities Not Showing

Why are My QuickBooks Payroll Liabilities Not Showing Up?

There could be several reasons why your QuickBooks payroll liabilities are not showing up, such as an outdated version of QuickBooks, incorrect payroll settings, or issues with your payroll subscription. You may need to update your QuickBooks software, check your payroll settings, and contact Intuit support to resolve the issue.

Liability is missing In QuickBooks Payroll

There are times while using doing the accounts one might see unable to view QuickBooks Payroll Liabilities despite the company having actual payroll tax liabilities and it should appear in the Payroll tab of the Employee Center. This article will give you the steps on how to resolve the issue when such an error occurs as there are several reasons for this error. In case need help for quick fixing of Payroll Liabilities item missing in QB Payroll center call now QuickBooks Payroll Support Number now.

Review the Liability Balance Report to check whether the balances appear. For creating it you have to select Reports > Employees & Payroll > Payroll Liability Balances.

Do you know the no of ways and process for QuickBooks Payroll Liabilities Adjustment and how to enter or clear the liability while using QB payroll desktop.

Why Liability Disappear From QuickBooks Payroll Center ?

Setting up Payroll Item to an Other Current Liability Account

QuickBooks Payroll Liabilities

This will prevent the item from being displayed in the Payroll Center and the Create Custom Liability Window. To do that, follow the next steps:

  • Open the payroll item by clicking on Lists > Payroll Item List.
  • Select the payroll item list in question.
  • Select Payroll item, next click on Edit.
  • Click Next and make the necessary changes to the payroll Item name, the Liability/ Expense Account Associated with items.
  • How to calculate the item.
  • Default rates and limit rates
  • Continue to click on Next until you can click on Finish.

Adjust payroll liabilities in QuickBooks Desktop Payroll

Learn how to effectively utilize a liability adjustment for correcting employees’ year-to-date (YTD) or quarter-to-date (QTD) payroll data within QuickBooks Desktop Payroll. When your payroll liabilities are inaccurately recorded, executing a liability adjustment is the solution. The following are typical scenarios warranting liability adjustments: 

  • Rectifying a payroll item classified with an inaccurate tax monitoring type.
  • Proper alignment of YTD wages, taxes, and deduction items.
  • Modifying figures on company contribution elements like HSA or 401(k) company match.

Should you be utilizing QuickBooks Desktop Payroll Assisted and need transformations for a tax form or payment that was formerly submitted, kindly reach out to us. Here’s a step-by-step guide:

Step 1. Identify Payroll Discrepancies:

  • If you’re using QuickBooks Desktop Basic, Standard, or Enhanced Payroll, begin a payroll check-up.
  • If a payroll check-up for a past year is necessary, revise your computer’s system date to the year’s final day.
  • Generate a payroll overview report for the distinctive month or quarter demanding adjustments.
  • Make a note of the count of Payroll Items that necessitate modifications.

Step 2: Modifying Payroll Liabilities:

  • Guide to the Employees section, then access Payroll Taxes and Liabilities.
  • Opt for Adjust Payroll Liabilities.
  • Choose the last paycheck date within the applicable month or quarter.
  • In the “Adjustment is for:” part, pick Employee Adjustment to correct the employee’s year-to-date (YTD) data, any way of whether it’s a company-paid article.
  • Determine the employee by selecting their name.
  • Designate the payroll item requiring adjustment under the Item Name column.
  • Input the adjustment Amount. For items with inadequate withholding, enter a positive figure to increase it. Conversely, for items with excessive withholding, use a negative figure to reduce it.
  • If a wage base adjustment is required, input the amount under the Income Subject to Tax column.
  • Include a defining note in the Memo area for reference.
  • Opt for Accounts Affected, and verify with OK.
  • To keep balances for liability and cost accounts, select Do not affect accounts. This choice preserves balances while transforming only year-to-date amounts in payroll reports.
  • To have the adjustment reflected in liability and expense accounts, choose Affect Liability and Payment accounts.
  • Approve by clicking OK to close the Affect Accounts window.
  • If there are more employees demanding adjustments, select Next Adjustment. If not, choose OK to save the changes.

Step 3: Validate Updated Liabilities

  1. Rerun the payroll summary report to ensure accuracy in the updated liabilities. 
  2. Review the payroll liability balances report to confirm the accuracy of the payment amounts.

If you discover any underpaid taxes, refer to the Resolving Payroll Tax Underpayments guide. For overpaid taxes, consult the Resolving Payroll Tax Overpayments guide to understand the necessary steps for resolution.

Why do you need to Use Payroll Liability Adjustment?

The Importance of Using Payroll Liability Adjustment in QuickBooks

There are several situations where utilizing Payroll Liability Adjustment in QuickBooks becomes necessary.

  1. These scenarios involve the need to change payroll liabilities. For example, adjustments are required if you mistakenly assign an inaccurate tax tracking type for a health insurance company contribution. 
  2. Additionally, when an employee ceases to receive paychecks, adjustments might be necessary for deductions, additions, or year-to-date (YTD) wages linked to that employee.
  3. Furthermore, adjustments are essential when alterations are required for company contributions like 401(k) Company match or Health Savings Account (HSA).

These adjustments fall under the category of company contribution articles. Before proceeding with adjustments to payroll tax liabilities in QuickBooks, it’s essential to guarantee that the most recent payroll tax table updates are installed.

Steps to Adjust Overpaid Payroll Liabilities in the Company File

Please note that these steps are tailored for users of Enhanced, Basic, and Standard payroll services. If you’re using QuickBooks Online Payroll or Assisted Payroll, you cannot independently modify payroll liabilities and should instead get in touch with support for guidance. The procedure for adjusting payroll liabilities is intricate.

Below are the steps to adjust payroll liabilities:

  • Open your QuickBooks Desktop application and access the dashboard.
  • Navigate to the Employees tab and choose Payroll Taxes and Liabilities.
  • Select Adjust Payroll Liabilities and show the expected adjustment date.
  • Choose the Effective Date for the adjustment.
  • Select a Company for the Adjustment of a part.
  • Pick the appropriate adjustment item from the Item Name dropdown list.
  • Enter the damaging amount that corresponds to the adjustment you’ve made.
  • Explain the transaction in the Memo section.
  • Click the Accounts Concerned button.
  • Opt for Affect Liability and Expense Accounts if you want your accounts to be affected; otherwise, choose Do Not Affect Accounts.
  • Verify by clicking OK on the Affect Accounts screen.
  • Ultimately, click OK once more to save the adjustment.

How to View Again Payroll Liability QuickBooks

Check that your Liability Account is Active

  • Go to Lists > Chart of Accounts.
  • Make sure that Include inactive is selected from the list.

Note: If you are unable to select it then do not proceed as there are no inactive items.

  • Click on Edit if your liability account has a large X marked on its left. Then select Make Account Active.
  • Select your Chart of Accounts.

After QuickBooks Upgrade to View Missing Liabilities

  • Go to Employees > Payroll Taxes and Liabilities > Create Custom Liability Payments.
  • Click on OK after selecting the liability period. A new window will show the liabilities that are to be paid.
  • To correct any data damage run Verify and Rebuild Data in QuickBooks.

Review Paid Through Dates

Note: Paid Through dates that is in future will prevent the liabilities from being shown.

Pay Liabilities

  • Click Employees > Payroll Center
  • Click on Transaction tab
  • Select Liability Checks
  • Select DATE and from the drop-down menu change the range to This Calendar Year.
  • Check the Paid Through date.
  • Double-click on the line with liability check to open In case edit is needed.

Resort QuickBooks List

  • Re-sort the lists
  • Close and reopen QuickBooks.
  • Rebuild it by Verify and Rebuild Data in QuickBooks
  • Close and reopen QuickBooks
  • Run and edit payment due dates.

Contact us

Help for Payroll Liabilities Disappear QuickBooks Issue

For advanced steps or clearing all your QuickBooks related doubts, connect ReconcileBooks either on QB live chat. Our team of trained QuickBooks experts are available 24*7 to help you out. Call Now +1347-967-4079

Frequently Asked Questions

How Do I Troubleshoot QuickBooks Payroll Liabilities Not Showing Up?

First, make sure that you have the latest version of QuickBooks and that your payroll subscription is active. Then, check your payroll settings to ensure they are correct. You can also try running the QuickBooks Payroll Troubleshooting Tool or contacting Intuit support for further assistance.

Can I Manually Enter Payroll Liabilities in QuickBooks?

Yes, you can manually enter payroll liabilities in QuickBooks. To do so, go to the Pay Liabilities tab and select Create Custom Liability Payment. Then, enter the payment details and save the payment.