How to Fix QuickBooks Payroll Service Server Error or Connection Error?

QuickBooks payroll is a known accounting software solution used by businesses to handle their payroll procedures. While it is an effective tool, it is not resistant to errors and issues that can disrupt payroll processes. Understanding and addressing these errors is fundamental to ensure precise and timely payment processing for employees. QuickBooks payroll service server error can happen for diverse reasons, including incorrect setup, software glitches, outdated tax tables, network issues, or data corruption. These errors can exemplify in different forms, including incorrect tax calculations, missing payroll items, failed direct deposits, or difficulties with tax forms.

Identifying and resolving these errors promptly is important to avoid legal and financial consequences, support employee satisfaction, and provide compliance with payroll regulations. Common troubleshooting steps may apply to verifying payroll settings, updating the software, checking network connections, and negotiating data discrepancies.

Let’s explore some of the common QuickBooks Payroll service errors, their possible causes, and steps to resolve them. Users can actually manage their payroll processes and simplify their financial functions by gaining insights into these errors and their solutions.

Common Causes of Server and Connection Errors in QuickBooks Payroll Service

Internet Connectivity Issues

Issues with your internet connection can lead to server and connection mistakes. This can contain slow or intermittent internet speeds, network outages, or firewall constraints.

QuickBooks Software Issues

If there are bugs or glitches within the QuickBooks software itself, it can push server and connection blunders. This may occur due to outdated or incompatible software versions.

Server Supervision or Downtime

When the QuickBooks Payroll Service server experiences maintenance or experiences downtime, it can result in connection mistakes. This generally happens when the server is being updated or undergoing restorations.

Incorrect Server Settings

If the server settings in QuickBooks are misconfigured, it can discourage appropriate communication between the software and the server. This can lead to connection errors and problems accessing payroll services.

User Permissions and Access Restrictions

Inadequate user consent or access conditions within QuickBooks can cause server and connection errors. If the user does not have the required privileges to access payroll services, blunders may occur.

Third-Party Software Conflicts

Incompatibility or clashes with other software established on the system can hamper QuickBooks Payroll Service. This can result in server and connection misconceptions when the software tries to communicate with exterior applications.

System or Hardware Issues

Difficulties with the computer’s operating system, hardware elements, or network infrastructure can affect the connection to the QuickBooks Payroll Service server. Issues like low system resources, inaccurate network devices, or outdated drivers can contribute to errors.

Suggested Reading: QuickBooks Payroll Quarterly Reports

Security Software Interference

Certain security software, including antivirus programs or firewalls, may block the connection between QuickBooks and the server. This can trigger server and connection errors, especially if the security software misidentifies QuickBooks as a threat.

Identifying Server Error Messages in QuickBooks Payroll Service

Time needed: 30 minutes.

When using QuickBooks Payroll Service, it’s important to be able to recognize server error messages to troubleshoot and resolve any problems quickly. Server error messages show that there is a problem with the communication between your computer and the QuickBooks servers.

Here are a few key points to help you in recognizing server error messages in QuickBooks Payroll Service:-

  1. Error Codes

    QuickBooks Payroll Service offers error codes along with error messages. These error codes can give you a clue about the specific issue that is occurring. Error codes are usually showed in the format of four or five digits, such as “PSXXX” or “PXXX.”

  2. Error Messages

    The error messages themselves can offer valuable information about the errors. Pay attention to the wording of the error message and any additional info provided. This information can help you in troubleshooting or when seeking support from QuickBooks.

  3. Error Context

    Sometimes, the error message is accompanied by additional context or a description of the action that started the error. This context can be helpful in understanding the sequence of events leading to the error and can aid in searching a solution.

  4. QuickBooks Community and Service

    If you encounter a server error message that you’re not able to resolve on your own, it can be helpful to visit the QuickBooks Community or contact QuickBooks service. Many times, other users or the QuickBooks help team can give guidance based on their experiences.

  5. Online Resources

    QuickBooks maintains a huge knowledge base and online resources that can help you in troubleshooting server error messages. Visiting the official QuickBooks website and searching for the particular error message can provide you with step-by-step instructions or possible solutions.

Troubleshooting Steps QuickBooks Payroll Service Server Error

If you’re encountering a QuickBooks Payroll Service Server Error, here are some troubleshooting steps you can follow to try and resolve the issue:-

Update QuickBooks and Payroll Tax Table

Ensure have the latest version of QuickBooks installed on your system. Additionally, update your Payroll Tax Table to ensure that you have the most recent payroll tax rates and calculations.

  • To update the tax table in QuickBooks Desktop, it is essential to have an active subscription to QuickBooks Desktop Payroll.
  • We recommend updating the tax table each time you issue payments to your employees.
  • QuickBooks Online Payroll users have the advantage of automatic tax table updates, eliminating the need for manual action.
  • Please note that updating the tax tables using a CD is no longer an option as it was discontinued in January 2021.

Setting Up the Latest Tax Table in QuickBooks

Before you begin the process of setting up the latest tax table in QuickBooks, please keep the following points in mind:-

To set up the latest tax table in QuickBooks, follow these steps:-

  • Ensure that you are connected to the internet.
  • Open QuickBooks Desktop and log in to your company file.
  • From the top menu, go to “Employees” and select “Get Payroll Updates.”

In the “Payroll Updates” window, select the “Download Entire Update” option.

If you have any specific query, also get in touch with the experts of live chat.

Rectifying System Date and Time

To resolve the payroll service connection error in QuickBooks Desktop, you can follow these effective steps to correct the date and time on your computer:-

  • Begin by checking the bottom right corner of the taskbar and ensure that the displayed date and time are accurate. If you notice any discrepancies, right-click on the time/date.
  • From the drop-down list that appears, select the “Adjust date/time” option.
  • In the Date and Time window that opens, click on the option to change the date and time.
  • Adjust the date in the calendar to the current date and click on “OK“.
  • Next, navigate to the “Adjust time zone” tab in the Date and Time window.
  • Choose the correct time zone for your location and click on “OK“.

Finally, apply the changes by clicking on “Apply” and exiting the window.

Update QuickBooks Desktop

The provided solution outlines the steps to update QuickBooks Desktop to the latest release.

Here is a summarized version of the procedure:-

  • Open QuickBooks Desktop as an administrator.
  • Click on the Help tab.
  • Choose the option to update QuickBooks Desktop.
  • Select the option to update now.
  • Click on the “Get updates” option and allow the update process to finish.
  •    – Avoid interrupting the update process.
  •    – Ensure no third-party applications are running in the background.
  • Exit QuickBooks after the update completes.
  • Restart QuickBooks, and a new window will appear, prompting you to install the downloaded updates.
  • Click “Yes” to begin the installation process.
  • Restart your system after the updates are installed.

Setting Up Internet Connection Configuration

To rectify misconfigured Internet settings and troubleshoot payroll connection errors in QuickBooks, follow the steps below to configure the Internet connection settings:-

  • Begin by clicking on the Help tab, and then select Internet Connection Setup.
  • Choose the option to use your computer’s internet settings and click Next.
  • Proceed to the Advanced Connection Settings and select LAN settings.
  • Opt for the Automatically Detect Settings option.
  • Click Ok to save the changes.
  • Finally, select Done to complete the configuration.

Suggested Reading: QuickBooks Payroll Update

QuickBooks Security Certificate

To set the QuickBooks security certificate, please follow these steps:-

  • Navigate to the QuickBooks directory on your computer.
  • Right-click on the .exe file and select “Properties” from the dropdown menu.
  • In the Properties window, go to the “Digital Signatures” tab.
  • Choose an entry from the list and click on it.
  • Click on the “Details” button in the Digital Signature Details window.
  • In the Certificate window that appears, go to the “General” tab.
  • Click on the “Install Certificate” button.
  • Make sure the Store Location is set to “Current User” and click “Next” on the Certificate Import Wizard screen.
  • Windows may have already chosen the certificate store based on the type of certificate. Confirm the selection and click “Finish.”
  • Finally, click “OK” to complete the process.

By following these steps, you should be able to successfully set the QuickBooks security certificate manually.

Configure Windows Firewall

To configure Windows Firewall and add a port for QuickBooks, follow these simplified steps:-

  • Click on the Start menu and search for “firewall.”
  • Open the Windows Firewall and select “Advanced Settings.”
  • Right-click on “Inbound Rules” and choose “New Rule.”
  • Select “Port” and click “Next.”
  • Enter the specific port number based on your QuickBooks version:

   – For QuickBooks Desktop 2022 and 2021 versions: 8020

   – For QuickBooks Desktop 2020 and 2019 versions: 8019

   – For QuickBooks Desktop 2018: 8019, 56728, 55378/55382

   – For QuickBooks Desktop 2017: 8019, 56727, 55373/55377

  • Click “Next” and give a name to the newly created rule.
  • Click “Finish” to complete the process for Inbound Rules.
  • Repeat the above steps for “Outbound Rules.”

By following these steps in the given order, you can add the necessary port for QuickBooks in the Windows Firewall configuration.

Temporarily Disable the Antivirus

An additional dependable approach to resolving the payroll issue involves temporarily deactivating the antivirus software and assessing whether the QuickBooks payroll connection error has been resolved.


To resolve these issues, it is recommended to check the internet connection, upgrade QuickBooks to the latest version, review server settings, verify user permissions, address any conflicts, ensure system and hardware integrity, and configure security software appropriately.

Remember, identifying server error messages is the first step in resolving any issues with QuickBooks payroll service key. By understanding the error codes, messages, and available resources, you’ll be better equipped to troubleshoot and find solutions efficiently.

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Frequently Asked Questions (FAQs)

What Does the QuickBooks Payroll Service Server Error or Connection Error Mean?

The QuickBooks Payroll Service Server Error or Connection Error usually occurs when QuickBooks is not able to establish a connection with the server or faces issues while communicating with the payroll service.

What Can Cause the QuickBooks Payroll Service Server Error or Connection Error?

The error can be caused by multiple factors, including internet connectivity problems, firewall or security settings blocking QuickBooks’ access to the server, outdated QuickBooks software, or issues with the payroll service itself.

How Can I Troubleshoot the QuickBooks Payroll Service Server Error or Connection Error?

To troubleshoot the error, you can start by checking your internet connection to make sure it’s stable. Disable any firewall or security software temporarily to see if they are causing the problem. Update your QuickBooks software to the latest version and make sure you have a valid payroll service subscription. You may also try resetting your internet settings or contacting QuickBooks service for further assistance.

Can a Temporary Server Issue Cause the QuickBooks Payroll Service Server Error or Connection Error?

Yes, sometimes the error can happen due to temporary server problems on QuickBooks’ end. In such cases, it is advisable to wait for some time and try again later. If the issue persists, it is suggested to contact QuickBooks service for further guidance.

Can I Prevent the QuickBooks Payroll Service Server Error or Connection Error from Happening?

While some factors may be beyond your control, you can take certain preventive measures. Make sure you have a stable internet connection and check your firewall or security settings to allow QuickBooks access to the essential servers. Regularly update your QuickBooks software to benefit from bug fixes and improvements that may address connectivity issues.